EVENTS & PRODUCTION
Events That Run Flawlessly.
Every Time.
Behind every great event is an operator who made sure nothing went wrong. Kimberly manages the logistics, the tech, the team, and the timeline — so you can be fully present with your audience and deliver the experience they came for.
Best ForCoaches, speakers, and online entrepreneurs hosting virtual events, live challenges, summits, or in-person experiences.
Lead Time4-12 weeks depending on event complexity and size. Earlier is always better.
FormatVirtual (Zoom, StreamYard, Hopin, etc.), in-person, or hybrid. All formats managed.
SpecialtyLive tech production, speaker coordination, run-of-show management, and real-time troubleshooting.
EVENT TYPES
Every Kind of Event, Fully Supported.
Whether it’s a single webinar or a multi-day summit with twenty speakers,
the approach is the same, nothing left to chance.
Virtual Summits
Multi-speaker online events with full speaker coordination, tech production, registration management, and live day support.
Live Challenges
5-day, 7-day, or custom challenges with daily content coordination, community management, tech setup, and email automation.
Webinars & Masterclasses
Single or recurring webinars -- registration, reminder sequences, platform setup, live tech support, and replay delivery.
In-Person Events
Venue coordination, speaker logistics, run-of-show management, A/V coordination, and day-of production support.
Hybrid Events
In-person events streamed live or combined with virtual attendance -- managing both audiences and both sets of tech simultaneously.
Training & Workshops
Live training events with interactive elements, breakout rooms, Q&A management, and participant experience oversight.
WHAT EVENTS & PRODUCTION COVERS
The 100 things that have to go right, handled.
Events fail when the details fall through the cracks. Here’s what gets managed so they don’t.
Event Planning & Strategy
Run-of-show creation, timeline management, speaker coordination, and a master event plan that accounts for everything before anything goes live.
Tech Setup & Production
Platform configuration, registration pages, Zoom or StreamYard setup, slide deck integration, and pre-event tech rehearsals.
Speaker Management
Onboarding speakers, collecting bios and headshots, tech checks, briefing documents, and keeping everyone on time and on message.
Registration & Communication
Registration page, confirmation emails, reminder sequences, attendee communication, and post-event replay delivery.
Live Day Production
Real-time tech monitoring, troubleshooting, moderating chat, managing speakers, keeping to schedule, and handling whatever comes up.
Post-Event Wrap-Up
Replay editing and delivery, attendee follow-up, results documentation, and everything that happens after the event ends.
PACKAGES
Two Ways to Work Together on Your Event
Every event is different. These packages are starting points, all
engagements are scoped to your specific event during the Alchemy Ignite Session.
Online Event Tech Holder
You have your producer. You need someone who can hold the tech flawlessly on the day.
Expert day-of tech support for virtual events. You or your team handle the planning -- Kimberly shows up and runs the tech so nothing breaks and nothing gets missed.
Pre-event tech check and platform review
Live Zoom/StreamYard tech management
Spotlighting, breakout rooms, and chat support
Real-time troubleshooting and issue resolution
Post-event recording delivery support
Online Event Producer
Two weeks out through event day -- full production mode.
Full virtual event production from two weeks before through post-event wrap-up. Run of show, speaker coordination, tech setup, and live day management -- all handled.
Run-of-show creation and timeline management
Speaker briefing, tech checks, and onboarding
Platform setup, script templates, slide integration
Chat support, spotlighting, and breakout rooms
Full live day production management
Post-event replay delivery and wrap-up
Online Event Producer+
Everything in Producer, plus expanded support for larger virtual events.
For multi-speaker summits, multi-day virtual events, or events with affiliates and complex logistics that need deeper production investment and longer runway.
Multi-day or multi-track virtual event management
Affiliate and partner speaker coordination
Advanced streaming and production setup
Priority access and daily touchpoints
Full event playbook for future repeatability
Extended runway -- up to 4 weeks pre-event
Event Coordinator
Full back-of-room support for live events at venues.
In-person event coordination for conferences, workshops, and live events held at hotels, venues, and conference centers. You focus on your audience -- everything else is handled.
Venue liaison and coordination
Run-of-show and day-of timeline management
Participant and facilitator needs management
Volunteer management and team briefing
A/V coordination and hybrid event support
Back-of-room full event day presence
Event Coordinator+
Everything in Event Coordinator, expanded for larger events.
For multi-day conferences, large-scale live events, or events with complex logistics, multiple venues, or large teams that need deeper coordination and planning involvement.
Multi-day event management and oversight
Sponsor and vendor coordination
Crew management and detailed team briefing
Pre-event site visit and venue walkthrough
Full event playbook for future repeatability
Extended planning runway and daily touchpoints
Retreat Coordinator
The closed container, fully held. Before, during, and after.
Retreats are a different world entirely. A closed container where every participant's experience -- from the moment they arrive to the moment they leave -- matters deeply. Kimberly's role expands to hold the full container alongside you, handling every logistical, operational, and concierge need so you can stay fully present with your participants.
Full pre-retreat planning and logistics coordination
Venue liaison and concierge coordination
Participant onboarding, travel, and arrival support
24/7 on-site presence throughout the retreat
Day-to-day schedule and flow management
Concierge support for all participant needs
Destination retreat and private mastermind support
Post-retreat wrap-up and participant follow-through
Sales Team Coordinator
The conversation that converts starts before you make your offer.
Expert back-of-room sales leadership for live and virtual events. Kimberly leads your sales team through the entire offer process -- from the pre-offer conversation that primes the room to the close and follow-through after the event ends.
Pre-event sales team briefing and strategy
Pre-offer audience priming and conversation leadership
Back-of-room team management during the offer
Objection handling support and close coordination
Post-offer follow-up strategy and team debrief
Available for virtual and in-person events
Every event is scoped individually. Package scope, timeline, and investment are determined during the Alchemy Ignite Session based on your event type, size, format, and how much runway we have. Not sure which fits? That's exactly what the discovery call is for.
HOW IT WORKS
From First Call to It’s a Wrap
Discovery Call
Review your event concept, goals, format, timeline, and audience to determine scope and the right package.
Plan & Design
Run-of-show created, speaker roster confirmed, tech stack selected, and a master event plan built before anything gets built.
Build & Rehearse
Tech configured, registration live, speakers briefed, and a full tech rehearsal completed before the event goes live.
Live Day
Real-time production, tech monitoring, speaker management, and troubleshooting so you can focus entirely on your audience.
Wrap-Up
Replay delivered, attendees followed up with, results documented, and a full debrief so the next event runs even better.
“Having Kimberly on our team for our virtual event meant that we could fully relax knowing she was handling every detail with complete professionalism. She was extremely responsive to our requests and requirements, and fully engaged with our audience as needed. The replays were professionally produced resulting in content we could repurpose with confidence. If you want to feel totally taken care of, Kimberly is a gem to work with!”
~ Galit Rydall · Artist, sound healer and workshop facilitator. GalitsGalaxy.com
READY TO PLAN YOUR NEXT EVENT?
Let’s make your next event one people talk about.
Every great event starts with a solid plan. Book the Alchemy Ignite Session and
let’s map out what your event needs to run flawlessly.
Complimentary · 60 minutes · No obligation
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